Administrative and Marketing Assistant

Obelisco Estate Winery
Woodinville, WA
Position Type: Part-Time (20-30 hours a week)
Reports To: General Manager
Position Overview
Obelisco Estate Winery is seeking a highly organized, creative, and detail-oriented
Administrative Assistant to support the General Manager in daily operations, marketing
coordination, event promotion, graphic design, and administrative tasks. This role is ideal for
someone who enjoys wearing many hats, thrives in a fast-paced hospitality environment, and
has strong communication, organizational, and design skills.
This position plays a key role in maintaining the polished and upscale visual presentation of the
winery through administrative support, event coordination, marketing execution, and branded
graphic design.
The ideal candidate is proactive, tech-savvy, creative, and passionate about hospitality, events,
customer service, and the wine industry.

Key Responsibilities
Administrative Support
 Provide direct administrative support to the General Manager
 Organize digital files, spreadsheets, and documents
 Help coordinate vendor communication and winery operations
 Assist with ordering office and hospitality supplies
 Support internal projects and operational needs as assigned
Marketing, Events & Promotion
 Create and schedule weekly event postings across multiple online platforms, community
calendars, and event websites

 Update winery website event pages and social media event listings
 Coordinate promotional messaging for winery events, wine club activities, food truck
nights, live music, seasonal promotions, and special events
 Assist with email marketing campaigns and newsletters
 Help maintain consistent winery branding across digital and print platforms
 Coordinate with musicians, food trucks, vendors, event partners, and outside
organizations regarding promotional materials and event details
 Assist with customer engagement, reviews, and winery communications
Graphic Design & Brand Support
This role includes supporting the winery’s branding, marketing, and promotional efforts through
the creation of professional, high-quality visual materials for both in-house and offsite events.
The Administrative Assistant will help ensure all winery collateral maintains a consistent luxury
brand image and meets Obelisco Estate Winery standards.
Responsibilities include:
 Designing graphics and promotional materials for offsite events including wine walks,
tastings, festivals, auctions, and industry events such as Taste Washington and Auction of
Washington Wines
 Working with provided media kits while redesigning or elevating graphics as needed to
align with winery branding and quality standards
 Creating in-house event materials including Wine Club menus, Tasting menus, tasting
note sheets, food truck and live music flyers, and event signage
 Designing tasting room collateral including sales flyers, menus, instructional staff
materials, technical sheets, and promotional signage
 Assisting with custom marketing projects such as brochures, banners, Wine Club
promotional cards, bottle displays, and branded materials
 Supporting winery sales initiatives by creating marketing materials for the sales team,
including shelf talkers, bottle shots, retail signage, and promotional displays
 Using Canva and other design tools to maintain consistent branding across print and
digital platforms
Additional Duties
 Support tasting room and event operations when needed
 Help prepare materials for meetings, events, and promotions
 Perform other administrative, marketing, and hospitality-related tasks as assigned
Qualifications
 Previous administrative, hospitality, winery, marketing experience preferred
 Strong organizational and multitasking skills
 Excellent written and verbal communication skills
 Experience with Canva required
 Experience with email marketing platforms is a plus
 Proficiency in Microsoft Office and/or Google Workspace
 Ability to work independently, prioritize tasks, and meet deadlines
 Professional, positive, and customer-focused attitude

 Strong attention to detail and visual presentation
 Wine industry interest or experience preferred
Preferred Skills
 Graphic design and promotional content creation
 Familiarity with winery POS or CRM systems such as OrderPort is a plus
 Ability to maintain consistent luxury branding and presentation standards
Physical Requirements
 Ability to stand for extended periods during events
 Ability to lift and carry up to 50 pounds, including wine cases and event materials
 Ability to occasionally work evenings, weekends, and winery events as needed
Compensation & Benefits
 Competitive hourly wage or salary based on experience
 Employee wine discounts and winery perks
 Opportunity to grow within a respected boutique winery and hospitality team
Ideal Candidate Traits
 Creative yet highly organized
 Self-starter who takes initiative
 Detail-oriented with strong follow-through
 Comfortable managing multiple deadlines and projects
 Team-oriented with a positive attitude
 Passionate about hospitality, events, branding, and customer experience